Thursday, October 9, 2008
The new schedule of classes released by the Office of the University Registrar will be used with an advising tool that will eventually include a re-designed ARTS form.
Michael Harry, IT consultant for the registrar, said the system would provide students with an up-to-date number of open seats for classes.
The system keeps information current by connecting to a database that checks enrollment numbers at the time of a search. The old system updated enrollment numbers once a day.
Aaron Caruthers, Lawrence senior, said the new system would make it easier to plan ahead for enrollment.
“It’s a quick check to see how much time you have to enroll,” Caruthers said.
The multilevel reporting feature allows students to search multiple categories at a time. Harry said students could search for classes, within a department, taught by a specific teacher.
“You have the ability to be more specific,” Harry said.
The customized search function allows students to search using their own terms. Harry said it would make it easier to find information for a specific class because students could type in a title such as BIOL 104.
Tara Stuart, Shawnee senior, said she thought the new system could make it harder to find classes if students didn’t know exactly what they were looking for.
“It wasn’t difficult, but I prefer the other way,” Stuart said. “It looked more friendly.”
Marla Herron, associate registrar, said the updated schedule of classes would also be used as part of the new advising tool. Mark Pickerel, systems administrator with Student Information Systems, said Provost Richard Lariviere wanted a Web-based advising system similar to one he had seen at the University of Texas.
“The Provost’s vision for this is to make advising appointments more efficient,” Pickerel said.
The first phase for the advising tool included adding biographical and demographic student information.
The next phase will include incorporating an online degree audit system that will eventually replace ARTS forms. Pickerel said the degree audit would be similar to the ARTS form, but in a more Web-friendly format.
The degree audit system will be available to most advisers in January. Pickerel said it would eliminate the paperwork advisers must currently do before meeting with students.
In the future, students will be able to use the interactive degree audit system to plan for upcoming semesters. The system will be available through the Kyou portal.
“We want to make sure it’s right before we release it to students,” Pickerel said.
Currently, students can use the portal to search the schedule of classes and receive advising notifications. Pickerel said they would continue updating the system and adding new features in the future.
“We’ll always have new ideas and things to put into it,” Pickerel said. “It will never be finished.”
— - Edited by Arthur Hur
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